Medication Dispense

Definition

A medicine dispense in Care is the record of a medicine or a supply item that the pharmacy gives to a patient. The pharmacy gives the item from the facility's stock. A medicine dispense is separate from the medication request, which is the order.

Key Attributes

Components	What it captures
Item	The inventory item that the pharmacy dispenses. This field is mandatory.
Quantity	How many units the pharmacy dispenses. This field is mandatory.
Days Supply	How many days the quantity lasts. This field is optional.
Location	The facility location that the pharmacy dispenses the item from. This field is mandatory.
Authorizing Request	The medication request that this dispense fulfills. This field is optional.
Status	The current state of the dispense. See Status below. This field is mandatory.
When Prepared / When Handed Over	When the pharmacy prepared the item and handed it over. These fields are optional.
Note	Free text notes about the dispense. This field is optional.

Note: A dispense can belong to a Dispense Order. A Dispense Order groups the items that the pharmacy dispenses for a patient at one time. A Prescription groups medication requests in the same way. Care names a Dispense Order after the date and time of the dispense when the order has no name.

Status

Status	Description
Preparation	The pharmacy prepares the item.
In Progress	The dispense is in progress.
Completed	The pharmacy hands over the item.
On Hold	The dispense is paused.
Cancelled	Staff cancel the dispense. Care restores the quantity to stock.
Stopped	Staff stop the dispense. Care restores the quantity to stock.
Declined	Staff decline the dispense. Care restores the quantity to stock.
Entered in Error	Staff record the dispense by mistake. Care restores the quantity to stock.

Note: When you dispense from the Dispense History sub-tab of an encounter, Care sets the status to Completed.

Note: Care has no separate return action. To reverse a dispense and put the quantity back in stock, change its status to Cancelled, Stopped, Declined, or Entered in Error.

Permissions

Permission	What it allows
Medication Dispense Read	View dispense records. Facility Admin, Admin, Staff, Doctor, Nurse, and Pharmacist hold this permission.
Write Medication Dispense	Dispense an item, or change a dispense record. Facility Admin, Admin, Staff, Doctor, Nurse, and Pharmacist hold this permission.
Can Read Supply Delivery	View a Dispense Order. Facility Admin, Administrator, Admin, Staff, Doctor, Nurse, Volunteer, and Pharmacist hold this permission.
Can Create Supply Delivery on Facility	Create or change a Dispense Order. Only Facility Admin and Admin hold this permission.

Related

• Flow: Dispense a medication
• Flow: View dispense history
• Concept: Medication Request